Share Movies, Photos, And Documents From Windows Phone With SkyDrive - Get started with Microsoft 365
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Just before Google finally released Google Drive cloud storage and sync see our First Take here , Microsoft made some improvements to its own cloud sync and storage service, SkyDrive, including releasing preview Windows and Mac versions of the SkyDrive app that's already available for Windows Phone and iPhone. SkyDrive itself has been available since ; if you've used it before, you can get 25GB of storage free and new users get 7GB of space because Microsoft's statistics show that's all most people use.
The preview SkyDrive app for Windows 7, Vista and OS X isn't a file browser like the mobile apps or even the Windows 8 Metro-style SkyDrive preview app; it doesn't need a special file browser because you already have Explorer or the Finder so you can work with them like any other file. What the SkyDrive app puts on your PC is a new folder, which is automatically added to the list of favourite folders at the top of the Explorer windows on Windows Vista, 7 or 8 , plus the sync tool that you'll find in the notifications area of the taskbar.
That's the same way Dropbox works, and Google Drive. This has links to SkyDrive. This doesn't let you control bandwidth usage or set individual folders not to sync Google Drive does let you exclude folders from syncing. All you can do is check that sync is running, set whether to start the SkyDrive app when Windows does, unlink your PC from SkyDrive if you don't want to sync any more and enable remote access to files on your PC through the SkyDrive site.
Files you create on your PC are automatically synced to your SkyDrive and on to any other PCs that are syncing with your SkyDrive account automatically. Files you delete from the SkyDrive folder of any of your synced PCs — or just move to another folder — disappear, as you'd expect. It can take a couple of seconds for changes to appear in the SkyDrive web page, but synced files disappear almost in real time. The SkyDrive folder on your PC isn't a library, so you can't link folders that are in a different folder structure and have them synced — at least officially.
If you want to force other, arbitrary folders to sync to SkyDrive you can use the MLINK command to create a symbolic link that puts an alias to the other folder into your SkyDrive folder. That will sync the folder to SkyDrive, but because it's a symbolic link the files won't get updated immediately — only when you start the SkyDrive application, because it's not monitoring the other folder directly and the symbolic link doesn't trigger uploads the way a real folder does. Alternatively you can keep the files in your SkyDrive folder and include them in the folder structure you usually use, with symbolic links or, more easily, using libraries.
For example, if you have photos or videos or music on your SkyDrive you can include those folders in your photo, video and music libraries so you see the files in the right place, although you have to remember to save anything you want to have sync in the folder that's inside the SkyDrive folder. Given that the average hard drive is far larger than your SkyDrive allowance, that's a good habit to get into. That makes sense; if you have the PC version of OneNote the files will already be synced there and you don't want them twice, if you don't you need to open the Web App anyway.
Files and folders that other people have shared with you do not sync to your PC either. That's irritating if most of what you use SkyDrive for is collaboration and exchanging files, but it also protects you from downloading files without realising it — they might fill up your hard drive or be a security risk.
There's always a balance between security and convenience, and it would be nice to be able to select specific files shared with you to be synced. The mobile and Windows 8 apps do let you see files shared with you, but they're only downloaded when you click on them, not synced automatically.
The list of PCs that have the SkyDrive app on shows up on the SkyDrive page alongside the other categories of files you can view; click it to get a list of libraries, folders and drives as tiles with favourite folders from Explorer like Desktop and Downloads at the top of the screen. Enter a security code that gets sent to your mobile phone or an alternative email address and you can download them, so getting your SkyDrive-associated email address account hacked doesn't compromise your PC as well.
The Office Web Apps don't have the full set of Office features, but they have a fair selection, you see far more of a complex document than with Google Docs and no formatting is lost — and you can share a file and edit it at the same time as a colleague.
For businesses, the important thing to remember about SkyDrive isn't how convenient it is to use, or how well priced the extra storage options are. It's that this is a consumer cloud service and there's no security or tracking of who is uploading a file or where it's being shared. That's the same for all consumer cloud services, USB drives and anything except a managed enterprise cloud service like SharePoint, Box, Egnyte or a secure document exchange service like IntraLinks.
If that's an issue, you need to be running Active Directory Rights Management Services or other inforamtion-centric security tools as well as considering blocking the sync apps for SkyDrive, Google Drive, Dropbox and similar services. If you don't have those security issues, SkyDrive is simple, convenient and — especially if you can claim the extra storage — a great deal.
It's not as flexible as the unlimited peer-to-peer sync that Microsoft's Live Mesh tool offered, but it's not as confusing either. It doesn't have the OCR option of Google Drive, but that's surprisingly limited — and like other Google Docs editing, leaves your file trapped in the cloud rather than synced back to your computer in case you want it offline.
The remote access for files is very useful, assuming you leave your PC on when you're out, and counting the unofficial apps for Android, you can get a SkyDrive app for almost every platform. The only drawbacks are not being able to sync files people have shared with you, or conversely, being able to exclude folders from syncing.
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